1 decade ago. This document provides information about the type of person the business wants to hire. Employee job descriptions are written statements that describe the duties, responsibilities, required qualifications, and reporting relationships of a particular job. A job description with an exhaustive list of duties and responsibilities may overwhelm even the most qualified candidates, and a poorly-written one can confuse the candidate or impart a negative impression about the company. It also deals with the tools and equipment and sometimes the corresponding machinery that are used, which depicts the hazards that are involved in it. Poorly-written job descriptions of the applicant might take them to wrongdoing activities i.e. What is the Purpose of a Job Description? 1 Answer. And while the latter describes what the job will entail, the former describes what kind of person is required to do the job. Join Yahoo Answers and get 100 points today. Time commitment towards the assigned work will play a major role in the job description. There are certain guidelines to follow in order to create an effective person specification. This little known plugin reveals the answer. A detailed job description can help an employer to find qualified employees for open positions. Any time an employer creates person specifications for job positions, he or she should adhere to several guidelines. It is also defined as the duty of the trustee in which the jobs will be prioritized to the employee based on their capability. Job description in few cases tends to typecast the applicant that means being an initiative or improving the methods and procedures are prohibited. An employer should think before they hire a candidate. 3. A job can be defined as the roles and responsibilities in the work that are established based upon the organization’s standards which may critically affect the required results and optimize the demands. While a person focuses on job specifications, the organization is responsible for developing and documenting job descriptions. Accommodation and working conditions along with the performance of that particular job should be mentioned. Job description can be defined as a way of collecting and recording job-related information which will help one to proceed further with the opted job title. A job specification is also a note which has functions that are assigned to the employee by the employer. A person specification should also be updated and reviewed on a periodic basis to ensure its validity. There are certain limitations of job specification. ... Clarifies the role and the type of person requires, helps standardisation in an organization. Job specification helps in hiring an appropriate person for an appropriateposition. Job Specification deals with the primary responsibilities that should be performed by the candidate. Ask question + 100. But in a few cases of the job description, it will be mentioned that people with disabilities are not allowed. The process of job analysis also has its own constraints. There are certain limitations of the job specification. There are some cases in which it is better to eliminate the use of a job description for the good of a company. While a person focuses on job specifications, the organization is responsible for developing and documenting job descriptions. The seller will be responsible for performance when the buyer specifies performance. There are a few rules that need to be followed while writing a job description: The job description should be present in a proper format that will attract the applicants. The terminology listed within person specifications can never disclose biases which are not applicable to the job position. An employee may refuse to do other tasks not listed in the job description. There's no doubt that poor recruitment decisions of a bad hire can have long-term impacts for organisations - and fixing an underperforming employee can take some time to set right. The location of the job and the upper-level employee to whom the new employee will report is also listed. These terms in the job description should be turned off so that anyone who is interested in that particular position may opt. Decreases liability, because the Job description provides a documented review of the potential of the applicants. It means you test all of your candidates against the same list of priorities set out in advance. Advantage = given that the 'specification' has been legally vetted before use (and your use of the specification is recorded) you are protected from accusations of discrimination or favoritism during or after the recruitment process. Disadvantages • The main disadvantage of general purpose job description is that it does not provide managers with full-fledged information about job context and sub tasks. Trending Questions. Disadvantages of Job Specification. It can also be handled on a legal basis which will help the candidate to be on the safer side. If you do end up with an unsuitable employee, it's important to … Job specification: This is a tailored document used to assess applications. It helps one to identify the instructions, procedures and corresponding methods to achieve the goal. If it is not created effectively, this type of specification can endure legal consequences for a number of reasons. Even though there are large benefits in the job description, there are few of the disadvantages which both the employer and the applicant’s face. The contents are : 1. So, let us discuss the advantages and disadvantages of job analysis process at length. The job description helps one to support the career worker teams to embed the new employee with practical entrepreneurial experiences into their curriculum and to provide guidance as needed. Though a person specification is different from a job description, it is still very beneficial to employers. The person specification works hand in hand with the position description and the content in the person specification … Job Description . The recruiter should post job descriptions that will be abided by the organization’s standards, but at the same time he/she should not discriminate the candidates by posting “. Disadvantage = none. Typically, a job description summarises the tasks that … Job responsibility is something that deals with the importance and the duties listed in the organization’s policy and that are to be followed in the same order. The purpose is to find a prospective employee. After an employer creates this type of specification, he or she is able to easily identify which job applicants have the potential to best fulfill the corresponding job … It helps one to identify whether the applicant is qualified for the hired position or not. How to Answer, Why Education is Important? A well-experienced candidate might have their own standards that match with the organization’s standards. Job Description Job Description is basic information about the job. Sometimes it deals with overall achievement in one’s career. Any criterion that can be impartially or neutrally assessed should also never be included. An employee will be supported to verify their work done to achieve the goals and the corresponding outcomes which not only involves prescribed tasks but also his/her maximum effort. Join. It is important to write effective job descriptions and person specifications. 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Why is job specification important to a business? A person specification describes the ideal person to fill the job, and is a profile of the personal skills and characteristics you will look for in the recruitment and selection process. The biggest disadvantage of job description is that sometimes it could be too rigid in the sense that if employee has the capability to perform other tasks in the company but due to description of the job he or she cannot do the task than it will lead to frustration in the mind of the employee and indirectly it is also a loss to the company as company will miss out on the extra work and talent of the … The job description is a specified explanation of all the duties that a Career Support Worker might be expected to work with the given samples for the related duties. How should a person specification be created? It also includes the job title, job location, position description, job summary, working conditions such as qualification that a person’s relationship with other level members in the organization. Assigned work will play a major role in recruitment methods and procedures are prohibited to Keep candidates Engaged through hiring... Biased nature of duties along with the staff and the upper-level employee to whom the new employee will report also! As an outset of the candidate should be updated periodically ; otherwise, is! Its validity their capability positions, he or she should adhere to several guidelines defined as the duty is... Strict job descriptions finding out the best candidate suitable for the job requirement should be aware of the list. Hiring an appropriate person for an appropriateposition s standards comprises of the job description the... 3. what are advantages and disadvantages of each part of my recruitment process from start to finish cases in the! 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