While the job description describes activities to be done, it is job specifications that list the knowledge, skills, and abilities an individual needs to perform a job satisfactorily. It is derived from job analysis. Job specification together with the job description helps the organization to overview the title, roles, education, responsibilities, skills etc that are required from the employee. A job description outlines the roles, responsibilities and qualifications required for a job. _____ is the procedures through which one determines the duties associated with positions and the characteristics of people to hire for those positions. The HR director must have: demonstrated strong effective communication in writing, business presentations, and interpersonal communication. It is also known as Employee Specification or Man Specification. After a position has been filled, a job … Details regarding the remuneration being offered to the … They are intended to serve as a guide in hiring and job evaluation. Quantitative analysis to ensure that the right number and sort of people are available when needed. Work activities ----- B. Your email address will not be published. Ascertain if the compensation being offered by the establishment is suitable. Job Specification: Job Specification converts the job description to qualifications that are required for, in performing the job. It includes information relating to the requirements of skills and abilities to perform a specific task. Job specification can be defined as a set of physical and mental qualities and skills and experience of an employee which are required for the performance of assignments for the satisfaction of organization and individuals. This component gives an idea of the academic qualifications of the candidate. Hard HR. A job specification usually includes the following: (i) Educational Qualifications: The responsibility and accountability of the job position. Based on job specification and job description, the employee prospects determine whether they are suitable to apply for the job vacancy. It generally covers high-school education, graduation, master degree, technical certifications, diplomas etc. A job specification defines the knowledge, skills and abilities that are required to perform a job in an organization. If the job does not need any educational requirement ents, it must be stated in the job specification. Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. Job Description vs Job Specification – The Key Differences. a. You provided me a very clear explanation to compare with other sources. Here are some of the advantages of the job specification. Saves time for the recruitment team while screening the resumes. etc. This parameter includes personality attributes like the way the candidate deals the complex problems and how he behaves in particular situations etc. There are four components of job specification: Educational qualification, experience, skills and knowledge, characteristics and personality traits. The job specification lists out all the details that are required for the candidate to perform the job. When well-written, it produces a realistic picture of a job and answers the question, “What does the person in this role actually do?” A job description not only describes the position’s responsibilities, it sets the foundation for recruiting, developing and retaining talent and also Personal Characteristics. Job specification helps in hiring an appropriate person for an appropriate position. Job specification essentially conveys the kind of educational background and experience you need for that specific job role. Click to share on Twitter (Opens in new window), Click to share on Facebook (Opens in new window). The foremost step in this regard is carrying out a job analysis. In simpler terms, job specification is called employee specifications. A job specification is a statement that defines characteristics, knowledge, abilities, qualifications, and skills that are required to deliver the satisfactory performance of specified tasks and duties comprising a job in an organization. It also specifies generic behavioral patterns and emotional intelligence i.e how psychologically strong the person is? Comprehensive job description in-hand sets a benchmark for the HR managers to figure out the training needs that makes the employees perform as expected. Job specification includes _____. A job description need not account for every task that might ever be done, says the CELL. The educational qualifications needed for the job. Factors to consider when drawing up the specification include: skills, knowledge and aptitudes directly related to the job. Ensure that the work timings and hours are suitable. Job specifications for a data entry operator might include a required educational level, a certain number of months of experience, a typing ability of 60 words per minute, a high degree of visual concentration, and the ability to work under time pressure. ADVERTISEMENTS: Meaning of Job Description: Edwin B. Flippo defined job description as “the first and immediate product of job analysis is the job description. Machines, tools and equipments used ----- C. Behaviours required on the jobs 4. education and training: but only so far as is necessary for satisfactory job performance, unless the person … Soft HR. Job specification. A job specification is prepared on the basis of job description. It also includes the responsibilities that a person can expect to fulfill if given the position. This is essential from the point of view of the employer and as well as the job seeker. Personal requirements ----- D. Social Context Some positions demand certain training and certifications. A job specification defines the knowledge, skills, and abilities that are required to perform a job in an organization. Characteristics of a Job Description. It helps the recruiters to understand the set of characteristics, experience, educational background, technical skills etc to select the best suitable candidate for the job position. Job descriptions should explain the types of personal and professional traits required for a position. It examines the knowledge and skill set profile that are required by the individual to efficiently perform the job. Job specification helps in selection and recruitment process and also to evaluate the performance of the employees to raise the appraisals or promotions. A well-written job specification ought to comprise of certain basic characteristics, which contributes to making the description more effective and relevant. Job Specification Characteristics are the prerequisites, which a prospective candidate requires possessing for applying to a position. Job specification features work-experience, educational qualifications, managerial experience, creative capabilities, emotional balance, leadership skills, adaptability etc to perform the responsibilities and duties involved in a job. An important part is played by these tools in the hiring process as they are needed for every position within the organization. Job specification guides both employee and the employer on the complete recruitment and selection process. Job specification translates the job description into human qualifications so that a job can be performed in a better manner. Job specification helps in the recruitment & selection process, evaluating the performance of employees and in their appraisal & promotion. A person specification describes the personal attributes desired in a potential employee. According to Faturochman, the only way for the desirable outcomes to appear or materialize is for the individual to experience all three psychological states, and the only way to experience these states, is to possess the core job characteristics.Hackman and Oldham also mentioned motivation, which will definitely be high among individuals who are able to experience these psychological states. The process of recruitment is quite complex, and requires a series of activities. The educational qualifications needed for the job. In simpler terms, job specification is called employee specifications. Person Specification A person spec is the details and profile of what your ideal candidate would look like. It may also include physical and mental health, memorization capabilities, aptitude, leadership skills, flexibility, adaptability, ethics, manners, values, creative ability etc. Characteristics of a Good Job Description and job specification Whenever there is an opening in a company or any requirement is identified by the company, the first thing that the recruitment team does is to understand the job description and job specification importance effectively and create a job description and job specification accordingly. A job description is generally a short paragraph of four to five sentences that includes a summary of the particular positions that are open with any certain company. 12. We're a leading human resource and career blog. Overall, a job description provides all the essential information any job searchers would need to know while looking f… For the job seekers, the illustration of such characteristics enables them to: From the point of view of an employer, job specifications characteristics enable them to: The nature of the job, functions and the role that a candidate requires playing in the particular position. Physical characteristics 2. Job Analysis, Job Description, Job Specification - BBA|mantra The procedure through which you determine the duties of the positions and the characteristics of the people to hire for them. They also help manage the expectations of successful new employees and avoid situations where they feel they have been misled about the exact nature of the role. Job description b. It is usually mentioned in range like “3-5 years experience” or an exact number of years like “at least 5 years experience”. JOB SPECIFICATION is a statement which tells us minimum acceptable human qualities which helps to perform a job. An HR director's competence and qualifications are essential components of the HR director job specification. It presents the HR team with a framework and threshold on which they can filter out the best candidates. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. This is mostly used by recruiters to screen candidates and to select the most suitable candidates for the job. This article is written by one of the editorial staff of Kingdom Of Jobs. This should include job title, pay grade or range, reporting relationship (by position, not individual), hours or shifts, and the likelihood of overtime or weekend work. 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